If a job offer doesn’t fully meet what you’re hoping for, a counter offer letter gives you the chance to negotiate better terms. Writing it in a professional way is important to make a good impression while asking for what you need.
In this article, we’ll guide you on how to write a strong counter offer letter.
What Is a Counter Offer Letter?
As we mentioned earlier, sometimes a job offer doesn’t fully meet what you’re looking for. That’s when a counter offer letter can help.
It’s a formal way to ask for better terms, instead of just saying no to the job. You let them know you’re interested but want to discuss a few changes. Basically, it’s just finding a middle ground that works for both sides.
Related: What is an Offer Letter? Everything You Need to Know
When Should You Send a Counter Offer Letter?
Knowing when to send a counter offer letter can help you in job negotiations. It’s all about timing, so let’s break down a few important moments when you should consider it.
After Receiving a Job Offer
One of the best times to send a counter offer letter is right after you get a job offer. If the terms don’t match what you were hoping for like the salary or benefits, this is your chance to speak up.
Take a good look at the whole offer before writing your response.
Also Read: What is the difference between a salaried job and an hourly job?
When the Offer Doesn’t Match Your Worth
If you’ve checked around and noticed that the offer is lower than what others in your field are getting, it’s definitely worth negotiating. Be sure to point out your skills and achievements in your counter offer.
This shows you know your value and are serious about what you bring to the table.
After a Performance Review
Another good time to send a counter offer letter is after a performance review at your current job. If you’ve been doing great work and taking on more responsibilities, you can ask for a raise or better benefits.
Frame your request around your contributions and what you want to achieve in the future.
When Accepting a New Role at a Different Company
If you’re moving to a new company and the initial offer seems low, consider sending a counter offer letter. This is especially important if you have valuable experience from your last job.
Make sure to express your excitement about the new role while asking to discuss the terms a bit more.
Interesting Read: Income Documents to Help You Negotiate a Job Offer
How to Write a Counter Offer Letter: A Step-By-Step Guide
Now that you know when and why to send a counter offer letter, let’s go over how to write it. Here’s a simple step-by-step guide to help you out.
1. Start with a Friendly Greeting
Start your letter with a friendly greeting. If you know the hiring manager or recruiter’s name, use it. Something like “Dear [Name]” works perfectly. It’s a small touch, but it helps set a positive, professional tone right from the start.
Plus, it shows you’re thoughtful and respectful, which can go a long way in making a good impression.
2. Express Gratitude for the Offer
After your greeting, it’s a good idea to take a moment to thank them for the job offer. You could say, “I really appreciate the offer to join [Company Name] as [Job Title].”
Showing gratitude not only acknowledges their effort but also demonstrates that you respect the opportunity. And also shows you are genuinely interested in the role.
3. State Your Enthusiasm
Next, share your excitement about the role. Let them know you’re really looking forward to joining the team and making a difference. This is important because it shows the employer that you truly care about the job, even if you want to negotiate a bit.
Keeping this positive vibe helps reassure them of your interest in the opportunity.
4. Clearly Present Your Counter Offer
Now, let’s get to the main point of your letter. Be clear about what you want to change. If it’s about salary, state the amount you believe reflects your skills and experience.
For example, you could say, “While I am excited about the offer, I would like to discuss the base salary. Based on my research and industry standards, I believe a salary of [desired amount] would be more appropriate.”
This way, you’re being direct while still keeping the conversation friendly.
5. Provide Justification
It’s helpful to explain why you’re making this request. Share any relevant experience, skills, or achievements that justify your counter offer.
You might mention specific projects you’ve worked on, relevant certifications, or how your skills align with the company’s goals.
It gives your request more weight and shows that you’ve done your homework.
6. Be Open to Discussion
While it’s great to present your counter offer, it’s also important to remain flexible. You might say, “I am open to discussing this further and finding a solution that works for both of us.”
Staying open to collaboration helps build a positive relationship with the employer.
7. Close on a Positive Note
End your letter by thanking them again and sharing your excitement about the opportunity. You might write, “Thanks so much for this chance. I can’t wait to talk about my proposal with you.”
A friendly closing helps leave a good impression and keeps the conversation going.
8. Proofread Before Sending
Finally, don’t forget to proofread your letter. Check for any spelling or grammar mistakes, and make sure your tone is professional and friendly.
A well-written letter reflects your attention to detail and professionalism.
Counter Offer Letter Examples
Here are two examples of counter offer letters focusing on salary and benefits negotiations.
In Summary
Writing a strong counter offer letter is a key part of job negotiations. By following the steps in this guide, you can show your value and negotiate better terms.
A good letter highlights your skills and shows you are serious about the job.
Keep in mind that negotiation is a two-way process, so be ready to discuss and find a solution that works for both you and the employer.
FAQs
Here are some common questions about counter offer letters.
